2018 Pending TFR Policy
University of Utah, Department of History Tenured Faculty Review Statement
Approved by Tenure-line Faculty of the Department of History, 7 September 2018
Approved by Dean: 10 September 2018
Approved by the Senate Faculty Review Standards Committee and the Sr. Vice President
The purpose of a Tenured Faculty Review (TFR) is to assist faculty members in their careers and to maintain and promote continued faculty excellence in research, teaching, and service posttenure thus enhancing each member’s contribution to the department and the University. To that end, it is recognized the need for a regular process for assessing and promoting the development and goals of each tenured faculty member. It is understood this process to be part of our collegial responsibility and our collective endeavor to enhance our scholarly standing and profile.
Reviews are conducted in accord with the requirements of University Policy 6-321 (Tenured Faculty Reviews), Utah Board of Regents Policy R481 (Post-Tenure Review), and this approved TFR statement, in conjunction with University Guidelines approved by the Senate Faculty Review Standards Committee and cognizant Senior Vice President.
In accordance with University Regulations (Policy 6-321), the Department of History shall conduct a review of each tenured faculty member every fifth year following the award of tenure. The procedures for this review shall be as follows:
Reviews will be conducted in the Spring Semester.
It shall be the duty of the department chair to ensure that a review of the work of each tenured faculty member of the department is completed every five (5) years, in accord with university policy. The department chair shall notify the TFR chair and individuals under review by 1 September.
A TFR chair holding the rank of full professor shall be elected annually in the spring semester prior to the academic year of their term by vote of the tenured faculty and shall chair the TFR committees constituted for that year.
The review process consists of 1) an ad hoc committee comprised of the TFR chair and three tenured faculty members from within the department at the same or higher rank as the reviewed faculty member and 2) a department faculty review committee comprised of all tenured faculty.
TFR Committee Composition:
Per University Policy, all tenured faculty of the Department of History, except for the department chair, Dean, faculty members holding higher level University administrative positions, and those under review, are eligible to serve on the TFR Committee. By the first Monday in October, in consultation with the TFR chair, the faculty member under review will select three colleagues from the ranks of the tenured faculty to serve as members of the ad hoc committee. Members of the ad hoc committee will be at the same or higher rank as the reviewed faculty member. The department chair may not be a member of a TFR committee. One member each of the ad hoc committee will be responsible for writing a report regarding research, teaching, and service.
To ensure adequate time for the collection of information, the initial review process will take place between the first Monday in October and the second Monday in December.
All materials will be submitted to the department administrative manager for uploading. A list of the materials and the responsible party is given in Appendix 1.
The TFR chair, acting on behalf of the department chair, shall solicit the most current vitae and supporting materials on research, teaching and service for the faculty members under review.
The department chair and dean of the college may submit material pertinent to the file.
The faculty members under review shall submit to the TFR ad hoc committee and the department administrative manager a written report along with any other material pertinent to the committee's deliberations.
By the first Monday in February, the TFR ad hoc committee shall prepare a report that reflects the faculty member's performance. The report shall be shown to the faculty member (and a copy provided for uploading to the department administrative manager), who, if they choose, has five (5) business days to provide a written response—addressed to the TFR chair, ad hoc committee and the department administrative manager. If the faculty member chooses not to respond, he/she will submit a memo to the TFR chair, ad hoc committee and the department administrative manager stating so.
By the first Monday in March, the TFR ad hoc committee shall report its findings (including all source material and any response by the faculty member under review) to the department faculty review committee. At the meeting of the department faculty review committee, a secretary, having been appointed by the TFR chair, will record minutes of the meeting.
For a shared-appointment, the TFR department faculty review committee report shall reflect discussion and consideration of any report submitted by the interdisciplinary academic program.
The report must include the department faculty review committee’s overall findings and recommendations and, include a specific statement of whether the faculty member has made meaningful and sustained contributions in their role such that they are meeting the standards for a tenured faculty member in the department. When appropriate, the report should include commendations and/or strategies, timelines (including those for follow-up reviews), and recommendations for improvement of a faculty member’s performance.
Criteria and Standards:
(a) The review shall result in a determination of whether the reviewed faculty member is meeting the standards for a tenured member in the department.
(b) Areas considered in TFR are (a) quality of performance as a scholar and researcher; (b) quality of performance as a teacher; and (c) quality of service to the University, College, and profession.
(c) In order to make meaningful and sustained contributions in one’s role as a tenured faculty member in the unit, one must:
(1) Contribute to the development and dissemination of new knowledge through sustained publication of research results and by maintaining a sustainable research program, which includes but is not limited to the following: publication of peer-reviewed scholarly monograph(s); publication of peer-reviewed articles in impactful outlets; other forms of peer-reviewed scholarship that significantly advance and impact the field; efforts to seek funding to support research; and presentations at conferences and other forums to share one’s research findings.
(2) Make sustained contributions in the areas of course instruction, curriculum/program development, and student advising and mentoring, which includes the following: course material and curriculum innovations; awards and honors for course instruction and/or mentoring; consistent record of support of graduate students through completion of MS, MA, or PhD degrees where applicable.
(3) Provide sustained service contributions to one’s profession and to the University, which includes the following: university committee leadership and service; college committee leadership and service; department committee leadership and service; professional society leadership and service.
The committee’s report will be copied to the reviewed faculty member, and then submitted to the department chair, the college dean, the cognizant senior vice president, and the department administrative manager. If they so choose, the faculty member has five (5) business days to respond to the committee's report. The response will be addressed to the TFR chair, department ad hoc committee, department chair, college dean, senior vice president and the department administrative manager. The committee’s findings and recommendations will then be implemented, unless a University Promotion and Tenure Advisory Committee (“UPTAC”) review is sought.
Faculty member’s rights:
The faculty member is entitled to see all contents of the TFR file upon request at any time during the review process. The faculty member may respond to any item in the file by written comment submitted within five (5) business days after the specified file closing date.
A reviewed faculty member, department chair, or dean who disagrees with the findings or recommendations of the review committee may seek a review of the findings and/or recommendations by UPTAC [see Policy 6-304]. In these cases, UPTAC shall review the entire file consistent with requirements of Policy 6-304, to determine if: (i) the review committee reasonably applied the criteria, standards and procedures applicable to the case, and (ii) the findings and recommendations are supported by the evidence presented.
If UPTAC determines that the departmental review committee’s findings and recommendations satisfy these standards, those findings and recommendations will be the final result of the review procedure under this Policy. If UPTAC determines that the review committee’s findings or recommendations do not satisfy the standards, UPTAC will describe the particular errors and appropriate means of correcting those errors. The departmental review committee will submit revised findings and recommendations which, when determined by UPTAC to meet the above standards, will be the final result of the review procedure under this Policy.
If the faculty member is found to be meeting the standards for a tenured faculty member in the unit, the cognizant senior vice president will formally acknowledge the report and will consult with the dean and department chair to designate an appropriate recognition for the achievement.
If the faculty member is found not to be meeting the minimum standards required of a tenured faculty member in the department, the department chair, together with the ad hoc committee, shall consult with the reviewed faculty member and develop strategies, timelines (including those for follow-up reviews), and recommendations for improvement.
The report of the TFR ad hoc committee and the department faculty review committee minutes shall become part of the faculty member's personnel file and point of reference for the next five year review.
Relationship to Other Processes
In the course of any review of a tenured faculty member, if an issue arises under the Code of Faculty Rights and Responsibilities (Policy 6-316), such as an issue that is appropriate for consideration by the University’s Office of Equal Opportunity and Affirmative Action (Policy 1- 012), the Senate Committee on Academic Freedom and Faculty Rights (Policy 6-010), or the Senate Consolidated Hearing Committee (Policy 6-011), that issue should proceed as is appropriate under the relevant Policy. If a case is referred to or a complaint filed with one of these bodies, those entities may request that the tenured faculty review process be suspended until the matter is resolved.
Appendix 1: TFR File Contents:
The following items will comprise the complete TFR file. Individuals are responsible for submitting material to the department administrative manager who will upload the documents.
1. Curriculum vitae. The faculty member shall submit a current, complete curriculum vitae (CV), organized in a clear and coherent manner, with appropriate dates of various items and logical groupings or categories.
2. Written report. The faculty member shall provide a written report describing relevant activities and accomplishments for the period of time since the faculty member’s most recent formal RPT or TFR Review. The report should describe the faculty member’s professional development over time and future professional plans.
3. Other evidence. The faculty member shall provide any other evidence as indicated by the unit’s TFR Statement and may provide any other evidence permitted by the unit’s TFR Statement.
4. Faculty member: response to report (optional).
5. Faculty member: evidence of scholarship (optional).
1. The TFR chair shall compile and place in the file course evaluation results for the relevant period (developed using the University’s approved “Course Feedback Instrument and Report” pursuant to Policy 6-100-III-N), and those other multiple indicators of quality of teaching which the unit has adopted as specified within its TFR Statement, consistent with the University’s commitment to “assess its courses and instruction in multiple ways” (Policy 6-100- III- N). Units may elect to include for all TFR Reviews assessments from peer observations and analyses of teaching and teaching materials conducted by peer observers qualified by experience and familiarity with the methods of teaching and subjects appropriate for the discipline.
2. Department faculty review committee minutes (TFR secretary).
The department chair shall add to the file all prior TFR reports, any signed, written information submitted for purposes of the review by any tenure-line or career-line member of the department faculty; any written report submitted by the head of the unit with whom a faculty member’s appointment is shared; and other information as specified in the unit’s TFR Statement.
The department chair is strongly encouraged to provide in writing a summary of the candidate’s service contributions as well as any other appropriate information relevant to the faculty member’s teaching, research, or clinical contributions that the chair is privy to as the administrator of the unit.
Dean's submission (optional).
Ad-hoc committee report.
Appendix 2: TFR Tentative Schedule
1. Spring before their year of service: election of TFR chair.
2. First Monday in September: TFR chair will notify faculty undergoing a review.
3. First Monday in October: completed creation of ad hoc committee(s) in consultation with TFR chair.
4. First Monday in October to the second Monday in December: collection of pertinent data (TFR chair); compiling of report (ad hoc committee); submission of vitae and written report (faculty under review); other material (department chair).
5. First Monday of February: completion of TFR ad hoc committee report. Faculty member has five (5) business days to respond.
6. First Monday of March: meeting of the department faculty review committee and report (meeting minutes) forwarded to faculty member under review, department chair, college dean, and senior vice president.
7. Within five (5) business days, faculty member under review has the option to respond (addressed to TFR chair, department chair, ad hoc committee members, college dean, and senior vice president).
To download a pdf copy of the 2018 Pending TFR Policy, click HERE